Data Protection Statement for Participants

Date: 30.03.2017

As the operator of this web application, the RTWH Aachen University Language Center takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with legal data protection regulations as well as this Data Protection Statement.

In order to use this web application, you are asked as a user to log in and submit the requested data (first name, last name, gender, student number, TIM identification, e-mail address, place of university admission authorisation, nationality, study courses and elective department).

In addition, the following will be stored in the course of this web application: registered modules, course registrations, data provided to the examination office, processing history, classifications, group affiliation/membership, purchases of course places, notes, test results, language level certificates, language levels, Language Center ID, proof of participation and performance as well as course participation.

Employees of the language center and freelancers working for the Language Center (e.g. contract teachers) can access the provided data for the following purposes:

The collection of the personal data in the context of the web application always takes place on a voluntary basis as far as possible. This data will only be passed on to third parties without your explicit consent if the respective course is commissioned or financed by an external entity which is required to provide the Language Center or another institution of the university with information regarding invoicing.

Although the exchange of all data occurs via a secure encrypted communication channel, we would like to point out that the data transmission over the Internet (e.g. when communicating via e-mail) can have security gaps. A complete protection of the data from access by third parties is not possible.

Cookies

The web application uses so-called cookies. Cookies do not damage your computer and do not contain any viruses. They are small text files which are stored on your computer and saved by your browser.

All of the cookies we use are "session cookies". They are automatically deleted after your visit.

You can set your browser so that you are informed about the setting of cookies and can allow cookies only in individual cases, only in certain cases, or generally exclude them. It is also possible for the automatic deletion of cookies when the browser is closed to be activated. However, it is not possible to use the web application upon deactivation.

Server log files

The Language Center automatically collects and stores information about the page impressions in so-called server log files, which your browser automatically transmits to us. These involve the following:

This data cannot be assigned to any specific individual. This data is not merged with other data sources. We reserve the right to review this data at a later date if specific indications of unlawful use become known to us. Server logs will be deleted on a regular basis 7 days after they have been created.

Information, deletion, blocking

You are always entitled to receive information at no cost regarding your stored personal data, its origin and recipient(s) and the purpose of the data processing as well as to correct, block or delete this data. For this purpose, as well as for further questions regarding the topic of personal data, you can contact the Data Protection Officer of the RWTH directly, who, along with his team, is also available in case of informational inquiries, requests, or complaints.

For backup purposes, the data is backed-up regularly. Data related to non-active users will be anonymised 10 years after the last logon to the web application, provided that the retention periods pursuant to the NRW Archive Act have expired.

Copyright

The layout of the web application, the utilised graphics and images, the collection as well as the individual contributions are protected by copyright.

RWTH Aachen University reserves all rights, including those relating to photomechanical reproduction, duplication and distribution by means of special procedures, such as data processing, data carriers and data networks, including in part.

Legal validity

This Data Protection Statement is part of the website offer by RWTH Aachen University. If individual formulations or parts of this text are no longer or no longer fully compliant with the current legal situation, the remaining parts of this declaration shall remain unaffected thereby.

RWTH Aachen University, Language Center
Managing Director: Robert Koch PhD, Eilfschornsteinstrasse 15, 52056 Aachen, Germany
Telephone: +49 241 80-90170 • Telefax: +49 241 80-92342 • E-mail: info@sz.rwth-aachen.dewww.sz.rwth-aachen.de